R3Fill is a purpose-built medication reorder management platform designed specifically for R3 Health, a team of experts providing individualized medical, beauty, and regenerative care. It automates the tracking, reorder triggering, and fulfillment workflow for patient regimens, eliminating manual follow-up and reducing the risk of patients running out of medication.
Unlike a traditional software engagement that begins with months of discovery, wireframes, and design, R3Fill is already built and live. A fully functional design demo exists today at r3fill.chernickyventures.com, with 14 screens, complete workflows, real injectable math, and role-based navigation for Admin, Fulfillment, Provider, and View-Only roles.
This proposal outlines the plan to take R3Fill from its current demo state to a fully operational, HIPAA-compliant production system, complete with a real backend, database, automated reorder engine, and notification system.
R3Fill is built around the specific workflows of a specialty pharmacy and telehealth operation. It is not adapted from a generic project management tool.
| Feature | Description | Status |
|---|---|---|
| Patient Profiles | Full name, DOB, contact, shipping address, preferred pharmacy, internal MRN | UI Complete |
| Regimen Management | Oral and injectable regimens with dose, frequency, start date, and override controls | UI Complete |
| Injectable Math Engine | Calculates doses per vial, days covered, and projected run-out date from concentration + volume + frequency | Backend Needed |
| Automated Reorder Triggers | Creates reorder tickets 10 days (configurable) before projected run-out for each active regimen | Backend Needed |
| Reorder Queue | Sortable, filterable queue showing all pending reorders by urgency, vendor, and status | UI Complete |
| Fulfillment Workflow | Draft → Pending → Approved → Ordered → Shipped → Delivered → Closed, with tracking number support | UI Complete |
| Escalation Logic | Automatically escalates unprocessed tickets at 7 days, 3 days, and 1 day before run-out | Backend Needed |
| Notifications | Email and SMS alerts to staff; optional patient-facing "refill being prepared" notifications | Backend Needed |
| Manual Overrides | Pause, skip, replace early, or override run-out date per regimen item | UI Complete |
| Audit Log | Immutable record of every PHI access, status change, override, and login event | UI Complete |
| Role-Based Access | Admin, Fulfillment, Provider, and View-Only roles with enforced permissions | UI Complete |
| Reports & Dashboards | Reorders due in 7/14/30 days, overdue items, bundle opportunities, vendor lead-time performance | UI Complete |
| Settings | Configurable lead times per vendor, notification templates, escalation rules | UI Complete |
| Mobile-Responsive Design | Full functionality accessible on any device via web browser; no native app install required | UI Complete |
Web-based platform, accessible on any device. R3Fill is delivered as a mobile-responsive web application, meaning it works seamlessly on desktop, tablet, and mobile browsers without requiring any app installation. Native iOS or Android applications are not included in this engagement but are a natural candidate for a future phase should R3 Health determine that a dedicated mobile app experience is warranted.
The project is structured around three straightforward payments: a deposit at signing to kick off the build, a midpoint payment once the core engine is live in staging, and a final payment upon production launch and handoff.
This timeline is made possible by AI-assisted development tooling integrated throughout the build. Every line of backend code, database migration, and infrastructure configuration is written and reviewed to production standards. The velocity that typically requires a full-stack team is achieved by a single senior engineer operating with next-generation tooling. The result is team-speed execution without team-size cost.
| Factor | Traditional Agency | This Engagement |
|---|---|---|
| Quote Range | $350,000 – $500,000 | $100,000 |
| Timeline to First Screen | 8–12 weeks (discovery + design) | Already live today |
| Timeline to Production | 9–18 months | 10 weeks |
| What you see before paying | A proposal document | A working product at a URL |
| Discovery Phase | Billed separately, $30K–$60K | Already completed, included |
| Design Phase | Billed separately, $40K–$80K | Already completed, included |
| Built for R3 Health specifically | Adapted from generic templates | Built from your requirements doc |
| Injectable math | Custom scoped and priced | Already in the spec, included |
| Ongoing monthly infrastructure | $500–$2,000/month (typical) | ~$40–60/month GCP infrastructure on your account post-handoff; SendGrid and Twilio billed separately based on usage |
R3Fill handles Protected Health Information (PHI) and is architected to meet HIPAA technical safeguard requirements. The following controls are included in the engagement:
By signing below, both parties agree to the scope, milestones, and payment schedule outlined in this proposal. A formal services agreement will be provided prior to kickoff.
The final agreement will be delivered for signature via DocuSign. A signing link will be sent directly to your email.
What you'll have at completion: R3 Health receives a perpetual, irrevocable license to use the platform with no ongoing licensing fees. All GCP infrastructure, credentials, secrets, and documentation transfer to R3 Health in full. The platform runs entirely on R3 Health's own GCP account and domain, with no dependency on Chernicky Ventures LLC after handoff. R3 Health has complete operational control.
30-Day Warranty. Following the final delivery and handoff, Chernicky Ventures LLC provides a 30-day warranty period during which any bugs or defects identified in the delivered platform will be diagnosed and resolved at no additional cost.
Optional: Post-Launch Support. After the warranty period, ongoing technical support and bug resolution are available through a monthly support package. The platform is designed to operate independently without ongoing involvement, but a support arrangement is available for teams who prefer a dedicated point of contact for questions and updates. Pricing is available upon request.
Questions? Reach out directly at zach@chernickyventures.com or schedule a call to walk through the demo together. The live product is the best starting point for any conversation.