R3Fill is a purpose-built medication reorder management platform designed specifically for R3 Health, a team of experts providing individualized medical, beauty, and regenerative care. It automates the tracking, reorder triggering, and fulfillment workflow for patient regimens, eliminating manual follow-up and reducing the risk of patients running out of medication.
Unlike a traditional software engagement that begins with months of discovery, wireframes, and design, R3Fill is already built and live. A fully functional design demo exists today at r3fill.chernickyventures.com, with 14 screens, complete workflows, real injectable math, and role-based navigation for Admin, Fulfillment, and Provider roles.
This proposal outlines the plan to take R3Fill from its current demo state to a fully operational, HIPAA-compliant production system, complete with a real backend, database, automated reorder engine, and notification system.
R3Fill is built around the specific workflows of a specialty pharmacy and telehealth operation. It is not adapted from a generic project management tool.
| Feature | Description | Status |
|---|---|---|
| Patient Profiles | Full name, DOB, contact, shipping address, preferred pharmacy, internal MRN | UI Complete |
| Regimen Management | Oral and injectable regimens with dose, frequency, start date, and override controls | UI Complete |
| Injectable Math Engine | Calculates doses per vial, days covered, and projected run-out date from concentration + volume + frequency | Backend Needed |
| Automated Reorder Triggers | Creates reorder tickets 10 days (configurable) before projected run-out for each active regimen | Backend Needed |
| Reorder Queue | Sortable, filterable queue showing all pending reorders by urgency, vendor, and status | UI Complete |
| Fulfillment Workflow | Draft → Pending → Approved → Ordered → Shipped → Delivered → Closed, with tracking number support | UI Complete |
| Escalation Logic | Automatically escalates unprocessed tickets at 7 days, 3 days, and 1 day before run-out | Backend Needed |
| Notifications | Email and SMS alerts to staff; optional patient-facing "refill being prepared" notifications | Backend Needed |
| Manual Overrides | Pause, skip, replace early, or override run-out date per regimen item | UI Complete |
| Audit Log | Immutable record of every PHI access, status change, override, and login event | UI Complete |
| Role-Based Access | Admin, Fulfillment, Provider, and View-Only roles with enforced permissions | Backend Needed |
| Reports & Dashboards | Reorders due in 7/14/30 days, overdue items, bundle opportunities, vendor lead-time performance | UI Complete |
| Settings | Configurable lead times per vendor, notification templates, escalation rules | UI Complete |
Each payment is tied to a specific, demonstrable deliverable. You only pay when something tangible is in your hands.
| Factor | Traditional Agency | This Engagement |
|---|---|---|
| Quote Range | $350,000 – $500,000 | $100,000 |
| Timeline to First Screen | 8–12 weeks (discovery + design) | Already live today |
| Timeline to Production | 9–18 months | 14 weeks |
| What you see before paying | A proposal document | A working product at a URL |
| Discovery Phase | Billed separately, $30K–$60K | Already completed, included |
| Design Phase | Billed separately, $40K–$80K | Already completed, included |
| Built for R3 Health specifically | Adapted from generic templates | Built from your requirements doc |
| Injectable math | Custom scoped and priced | Already in the spec, included |
| Ongoing monthly infrastructure | $500–$2,000/month (typical) | ~$40–60/month GCP infrastructure on your account post-handoff; SendGrid and Twilio billed separately based on usage |
R3Fill handles Protected Health Information (PHI) and is architected to meet HIPAA technical safeguard requirements. The following controls are included in the engagement:
By signing below, both parties agree to the scope, milestones, and payment schedule outlined in this proposal. A formal services agreement will be provided prior to kickoff.
What you'll have at completion: R3 Health receives a perpetual, irrevocable license to use the platform with no ongoing licensing fees. All GCP infrastructure, credentials, secrets, and documentation transfer to R3 Health in full. The platform runs entirely on R3 Health's own GCP account and domain, with no dependency on Chernicky Ventures, LLC after handoff. R3 Health has complete operational control.
Optional: Post-Launch Support Retainer. After the final milestone, ongoing support, bug fixes, and feature development are available on a monthly retainer basis. This is entirely optional (the platform is designed to run independently), but a retainer is available for teams who prefer a dedicated point of contact for questions, updates, or future development. Pricing available on request.
Questions? Reach out directly at zach@chernickyventures.com or schedule a call to walk through the demo together. The live product is the best starting point for any conversation.